Equipment loan tracking, without a notebook or a spreadsheet
Fluxalyo is stock management software with a dedicated Loans module: every loan records who has what, since when, and reminds automatically if it's overdue. Borrower, return date, condition on return: all in one place, for any organization that lends out equipment.
What Fluxalyo actually changes
Fluxalyo is first and foremost real-time stock tracking and supplier order management, with a Loans module on top, one click to turn on. None of what follows is inevitable: it's exactly what the Loans module is built to prevent.
Something loaned out, never sure it'll come back
Without a clear trace of who borrowed it, it's hard to know what went out, for how long, and whether it came back.
Every loan, with borrower and return date
A loan is logged in seconds, with the borrower's name and the expected return date.
No quick way to see what's actually available
Before offering a loan, someone has to check: a notebook, memory, or asking around.
Real-time availability
Every product page shows whether the item is currently loaned out or available, updated with every movement.
Something comes back damaged, no idea since when
Without condition tracked on return, there's no way to tell if the damage came from this loan or an earlier one.
Condition tracked at checkout and return
A photo and a condition note can be attached both when equipment goes out and when it comes back, no more doubt about who caused what.
Overdue returns, never followed up
Without an automatic reminder, an overdue borrower stays overdue until someone happens to notice.
Automatic reminder if it's overdue
A notification goes out on its own as soon as a loan passes its expected return date, nothing to remember yourself.
A loan to a company, with no idea who is responsible
When equipment goes to a company, the name of the person who took it and the name of the company get lost in the same text field.
Borrower, company, or both
A loan can be made to a person, to a company or to both, with reusable lists and a record for each borrower that shows all their loans, current or returned, with export as a CSV file.
Equipment promised for later, with nothing reserved
When you promise an item for next week, nothing stops you from lending it to someone else in the meantime.
Reservations in advance
A future start date creates a reservation: date conflicts are flagged, and the reservation becomes a loan when the equipment is handed over.
Several items loaned, as many lines to follow
A loan of several items turns into several scattered lines, and an item identical to another can no longer be told apart.
Several items in a single loan
A loan can group several products at once, and each item can have its own number when it matters, for example three identical cameras.
No proof of what was handed over
Without a signed contract, it is hard to remind a borrower of what they received and what they agreed to do.
Loan contracts signed on screen
One contract for the person, another for the company, with your own text and your own document layout. Signature on screen or a paper version attached, and the PDF is kept with the loan.
In practice, for your organization
Equipment lending covers very different organizations: here's how Fluxalyo adapts to each one.
A few concrete examples
Fablab / shared workshop
Tools and machines loaned to members, with a clear history of who borrowed what and when.
Library / toy library
Books, games, unusual items loaned to the public, with an automatic reminder if a return is overdue.
Sports club / association
Jerseys or equipment loaned to members, with tracking of who has what right now.
School / university
Educational equipment (laptops, instruments) loaned to students, with condition tracked on return.
Internal company equipment pool
Laptops, badges or company vehicles loaned to staff, with a full history per person.
And more broadly, any organization that lends or rents out equipment and wants to know who has it, where it is, and in what condition.
Frequently asked questions
?How do you lend equipment to a company and not just to a person?
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A loan can be recorded in the name of a person, a company or both. Each has a record in your lists, with all their loans and an export.
?How do you lend several items at once?
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You add several products to the same loan. They share the same borrower and the same return date, and a single contract can cover them.
?How do you track each item when several are identical?
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For products where each unit matters, you turn on unit tracking: each item gets its own number and condition, and you know exactly which one is lent.
?How do you get an equipment loan contract signed?
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You write your contract template, once for people and once for companies. When the loan is made, the borrower signs on screen, or you attach the signed paper version. The PDF stays linked to the loan.
?How do you reserve equipment in advance?
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By choosing a future start date when creating the loan, you create a reservation. If two dates overlap, Fluxalyo flags it, and the reservation becomes a loan when the equipment is handed over.
Ready to take back control of your stock?
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