The alternative to the paper register for equipment lending
Fluxalyo replaces the equipment lending register, on paper or in a spreadsheet, with a shared record: every loan has its borrower, its return date and its recorded condition, and every overdue item is flagged. Here is what Fluxalyo changes in practice compared to a register.
What Fluxalyo does instead
The same need as a register (knowing who has what and until when) but updated live, with reminders and proof.
You have to reread it to know what is available
Before promising an item, you leaf through the register hoping it was kept up to date.
Availability visible right away
Each record shows whether the item is lent or available, and upcoming reservations are flagged before you accept a new loan.
Nobody chases overdue items
A line that is never crossed out stays open for weeks. Nothing warns that the item should have come back.
Reminders that go out on their own
A notification goes out as soon as a loan passes its return date, without anyone having to think about it.
No proof of what was handed over
A name and a date say neither in what condition the item left nor who brought it back.
A recorded condition and a signed contract
A photo and a condition note at departure and return, a loan contract signed on screen or a paper version attached: everything stays linked to the loan.
One register per site, figures that do not match
As soon as equipment is lent from several places, each register tells a different story.
One record for every location
All loans, from all your sites, in one place, with the full record of each borrower.
Fluxalyo versus the paper register and spreadsheet, feature by feature
| Register / spreadsheet | Fluxalyo | |
|---|---|---|
| Equipment availability visible live | ✕ | ✓ |
| Automatic reminder when a loan is overdue | ✕ | ✓ |
| Advance reservations with date conflict detection | ✕ | ✓ |
| Recorded condition with a photo at departure and return | ✕ | ✓ |
| Loan contract signed on screen | ✕ | ✓ |
| Several items in a single loan | △ | ✓ |
| Record of each borrower with export | △ | ✓ |
| Several lending locations combined | △ | ✓ |
Frequently asked questions
?Why replace a paper lending register?
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A register never warns about a late return and does not tell you whether an item is available without rereading it. As soon as equipment circulates a lot, or through several hands, it becomes the source of the oversights it was meant to prevent.
?How do you start when you already have a register in use?
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You import your equipment list as a CSV file, then every new loan is recorded directly in Fluxalyo. The old register is only kept to look up the history.
?How do you know an item is free before promising it?
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The item's record shows whether it is lent or available, and an upcoming reservation is flagged if the dates overlap.
?Do borrowers need an account?
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No. Only the members of your team have an account. Borrowers are simple records in your lists of people and companies.
Ready to close the register?
No free trial, but no commitment either.