The alternative to the notebook and spreadsheet for tracking your keys
Fluxalyo replaces the key tracking notebook and the spreadsheet with a shared record: every key ring is scanned, every loan is dated, every overdue key is flagged. A notebook cannot tell you who has the keys when the person who filled it in is away. Here is what Fluxalyo changes in practice.
What Fluxalyo does instead
The same need as a notebook (noting who has what and when) but with a scan instead of writing, and software that keeps watch for you.
You have to remember to write, every time
One unrecorded exit and the notebook lies, without anyone noticing until the day a key has to be found.
A scan instead of writing
You scan the key ring label with a phone, pick the borrower, and it is recorded. The return works the same way, in a few seconds.
No reminder when a key is late
A notebook never warns that a key ring should have come back yesterday. You have to reread it, line by line, and remember to do so.
Overdue keys are flagged for you
Overdue loans show up on the front desk, and an alert can notify the people you choose by email and by notification.
Impossible to share at the same moment
The notebook stays on a desk, the spreadsheet exists in several copies. Everyone sees a different version of who has what.
One version for the whole team
Every account sees the same state live, from a phone, a tablet or a computer, with rights you set account by account.
No proof, no memory
A signature scribbled next to a name says neither which keys were on the ring nor in what condition they came back.
A signed contract and a complete history
The handover contract is signed on screen, the key ring is ticked at departure and at return, and every action is recorded with its author and date.
Fluxalyo versus the notebook and spreadsheet, feature by feature
| Notebook / spreadsheet | Fluxalyo | |
|---|---|---|
| Lending and returning by scanning a label | ✕ | ✓ |
| Automatic alert when a key is overdue | ✕ | ✓ |
| Same information for the whole team, live | △ | ✓ |
| Handover contract signed on screen | ✕ | ✓ |
| Key ring contents checked at departure and return | ✕ | ✓ |
| History of every action with its author | △ | ✓ |
| Record of each borrower with all their loans | △ | ✓ |
| Usable on a phone with nothing to install | △ | ✓ |
Frequently asked questions
?Why is a key tracking notebook no longer enough?
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A notebook depends on the memory of whoever writes in it: one forgotten exit is enough to make it wrong. As soon as several people lend keys, or the collection grows, nobody can say for sure who has what.
?How do you move from a spreadsheet to Fluxalyo for your keys?
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You create your key rings in Fluxalyo, print their labels, then lend and return by scanning. The spreadsheet is only kept to look up the old history.
?How do you label your key rings?
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Fluxalyo generates a QR code label for each key ring, in a format suited to key rings, which you print and attach. Scanning is done with the camera of a phone or a tablet.
?How do you start with only a few key rings?
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There is no need to enter everything before starting. Create the key rings you lend most often first, then add the others as you go.
Ready to put the notebook away?
No free trial, but no commitment either.