Supplier orders: from draft to receipt, what needs to be tracked
A supplier order goes through several distinct stages — draft, sent, received — and each deserves to be tracked separately. "I sent the order" says nothing about what the supplier confirmed, or what was actually delivered.
Why three statuses, not one
A draft commits to nothing: it can be freely edited before sending. A sent order is a commitment, but it stays theoretical until the goods actually arrive. Confusing it with a received order is the most common mistake — it makes stock look available when it isn't yet.
The real trap: partial receipt
An order of 50 units that arrives at 30 is neither strictly "received" nor "pending" — it's its own state that deserves to be clearly visible, otherwise the missing 20 units silently fall between two statuses. Good tracking distinguishes a full receipt from a partial one, and keeps a record of what's still owed.
What should happen automatically on receipt
The moment an order is marked received, stock should update on its own — no manual re-entry of received quantities on a separate product page, which is exactly the most common source of drift between theoretical and real stock.
Frequently asked questions
?What happens if an order gets marked received twice by mistake?+
In Fluxalyo, an order that's already received can't be received again — the system blocks the duplicate stock entry that would otherwise result.
?Is partial receipt handled?+
Yes, a partially received order stays visible as such, with the remaining owed quantities, until it's fully received.
Ready to take back control of your stock?
Create my account